1. Present at the meeting was:

1.1. Australia: Mr. J. Whiting
1.2. China: Mr. Xiang Yansun, CSSTLP
1.3. India: Mr. K.C. Gupta, NSCI Mr. O.P. Aghi, NSCI
1.4. Japan: Mr. K. Hiromi, JISHA Mr. K. Igarashi, JISHA
1.5. Korea: Mr. Deok-soo Kong, KOSHA Mr. Hyuchkmyun Kwon, KOSHA
1.6. Hong Kong: Mr. Wah-Sing Tan, OSHC
1.7. Singapore: Mr. Lim Boon Khoon, NSCS Mr. Abdul Sammad Ansari, NSCS
1.8. Viet Nam: Mr. Nguyen An Luong, Chairman of APOSHO-18 Mr. Le Van Trinh, NILP
1.9. Mr. Jalaludin Yusoff, Hon. Secretary General, APOSHO
The representative of SOPI, The Philippines was absent.

2. The Chairman of APOSHO-18, Prof. Dr. Nguyen An Luong, who chaired this
meeting, warmly welcomed all participants and pointed out the following issues:

The previous APOSHO-16 and APOSHO-17 meetings all confirmed the necessity of the position
of APOSHO Secretary General that helps to oversee the activities and operations of the APOSHO;

In both above-mentioned meetings, Mr. Jalaludin Yusoff expressed his wish to step down from
the post of Hon. Secretary General of APOSHO and proposed to have someone to replace him
in that position. At the APOSHO-17 meeting, there were 2 candidates for the position and during
the preparation process for the APOSHO-18 we received a letter of Mr. A.R Dalib from Malaysia
to nominate Mr. Veerasingam, Malaysia to the position. There are currently 3 candidates for the post
of APOSHO Secretary General, namely: Mr. Gupta from India, Mr. Wah-Sing Tan from Hong Kong
and Mr. Veerasingam from Malaysia.


In the past, Mr. J. Yusoff was unanimously accepted by consensus to the post of Hon. Secretary
General of APOSHO at the Annual General Meeting as he was the only person who voluntarily
offered his services. However, there are 3 candidates for the position this time therefore it requires
the selection procedures for the position while the APOSHO Constitution did not stipulate the roles
and functions of the APOSHO Secretary General and the selection procedures for this position.
It is proposed that the participants should discuss and give their thoughts on the issue.
Viet Nam proposed that APOSHO Constitution should be amended with a new article relating
to the roles and functions of the Secretary General of APOSHO and the selection procedures
when there is over one candidate for the position.


3. The participants:

The previous APOSHO-16 and APOSHO-17 meetings all confirmed the necessity of the position
of APOSHO Secretary General that helps to oversee the activities and operations of the APOSHO;

In both above-mentioned meetings, Mr. Jalaludin Yusoff expressed his wish to step down
from the post of Hon. Secretary General of APOSHO and proposed to have someone to replace him
in that position. At the APOSHO-17 meeting, there were 2 candidates for the position and
during the preparation process for the APOSHO-18 we received a letter of Mr. A.R Dalib from Malaysia
to nominate Mr. Veerasingam, Malaysia to the position. There are currently 3 candidates for the post
of APOSHO Secretary General, namely: Mr. Gupta from India, Mr. Wah-Sing Tan from Hong Kong
and Mr. Veerasingam from Malaysia.

In the past, Mr. J. Yusoff was unanimously accepted by consensus to the post of Hon. Secretary
General of APOSHO at the Annual General Meeting as he was the only person who voluntarily offered
his services. However, there are 3 candidates for the position this time therefore it requires
the selection procedures for the position while the APOSHO Constitution did not stipulate the roles
and functions of the APOSHO Secretary General and the selection procedures for this position.
It is proposed that the participants should discuss and give their thoughts on the issue.
Viet Nam proposed that APOSHO Constitution should be amended with a new article relating to
the roles and functions of the Secretary General of APOSHO and the selection procedures
when there is over one candidate for the position.

Mr. J. Whiting: We may discuss on the necessity of the new article relating to the roles and functions
of the APOSHO Secretary General and the selection procedures as proposed by Viet Nam.

Mr. Gupta: We already sent a letter to the APOSHO Hon. Secretary General, Mr. J. Yusoff
and the APOSHO-18 Chairman that confirmed the post of APOSHO Secretary General was based
on the consensus without voting. Therefore we proposed that we should keep this principle and
that the selection of the volunteers for this post will be approved by consensus at the APOSHO
Annual General Meeting without voting to avoid the impact on the mass representation principles
of the organization. In case we could not select the specific person for this post we would apply
the rotation option among the volunteers. Though Mr. Veerasingam was not here but I already
consulted with him and he agreed with my ideas.

Mr. Jalaludin Yusoff: I thought the position of APOSHO Secretary General was not stipulated
in the Constitution therefore we can make amendment on this issue to the Constitution.

Mr. Gupta: At the APOSHO-17 in Taipei, we agreed not to amend the Constitution. If we wanted to
amend it, the meeting of our committee could not decide but the annual general meeting.
Therefore we needed more exchange of views through correspondence among members
in the year to come. In addition, the Constitution had an article on the Secretariat.

Mr. J. Whiting: The amendment of the Constitution could not be proceeded immediately in the
18th APOSHO Annual General Meeting next Thursday, October 10, 2002. It would require more
exchange of views for at least a year. Then we can put it on the working agenda of the
next APOSHO Annual General Meeting.

Mr. Nguyen An Luong: We all admitted the necessity and importance of the roles and functions
of APOSHO Secretary General. It is well recognized that the activities of Secretary General
in the past years effectively contributed to our organization. The Article 11 of Constitution stipulated
the role of the Secretariat but the Secretariat was set up by the host country and operated within
a year. After the completion of the APOSHO Annual General Meeting it will be dissolved. I proposed
our meeting this time would discuss the roles and functions of the Secretary General and
the selection procedures for the post. The specific person who would take this position
will be decided in the next APPOSHO Annual General Meeting in Malaysia.

Mr. Lim Boon Khoon: I proposed Singapore would continue to take the post of Secretary General
in the coming period, even in the case that Mr. J. Yusoff step down from his post of Hon. Secretary
General of BSCS because I assumed that the Secretary General post will be held by the member
organization, not by individual.

Mr. K. Hiromi: We should have extensive discussion on the amendment of the Constitution
and this meeting would not make any conclusion on this issue. I understood the post of Secretary
General would be taken by individual on voluntary basis, not by member organization.
If we all agreed of the necessity of the post then we had to clearly define the roles and functions
of the Secretary General and then the selection procedures and make a draft article of amendment.
After that we might start the selection for the post.

Mr. Hyuckmyun Kwon: I reconfirmed the necessity of the post of Secretary General.
The Secretary General not only coordinated with the host country to organize the Annual General
Meeting but also handled the problems that may arise. When New Zealand withdrew its plan to host
the APOSHO-19, who would settle it but the Secretary General. He consulted with Malaysia and
the latter agreed to host the meeting. The Secretary General could oversee the daily operation
of our organization.
Therefore it was really necessary to have the position and I proposed that we could discuss it further
and make decision at the APOSHO-19 in Malaysia.

Mr. Xiang Yansun: I agreed APOSHO should have the Secretary General and we needed further
discussion for the required amendment of the Constitution before select the person who take
this position.

Mr. Wah-Sing Tan: APOSHO was established 18 years ago and became larger and stronger
then we need to have the Secretary General to ensure the smooth operation of APOSHO.


4. Conclusion of the meeting:

Chairman: After almost an hour of discussion, I would propose the following conclusions:

a) The position of Secretary General is very necessary for APOSHO and we all greed
with the conclusions of previous APOSHO meetings on this issue.
b) We should clearly define and identify the criteria of the person who may be volunteered
and/or nominated to take the position, whether he do it on his personal and individual wisdom
or on behalf of his respective organization? What would be the roles, functions and
the duration of the term of Secretary General?

c) The selection of Secretary General would be clearly defined whether by consensus,
by voting and/or by rotation. These options should be stipulations to serve as foundation
for the selection. We proposed that Malaysia who hosts the next APOSHO Annual General
Meeting will make necessary preparations in order to put this issue into the APOSHO-19
working agenda.

d) We proposed Mr. J. Yusoff to continue his services in the position of APOSHO Hon. Secretary
General till the new successor is selected.

The participants unanimously accepted the conclusions of the meeting and it will be
submitted to the Annual General Meeting of APOSHO-18 on October 10th, 2002.